LUPMIS Requirement Gathering Sheet

Region *

District Assembly *

Contact Person *

Position / Department

Date of Assessment *

Time Arrived at Assembly

Time Visit Ended

Was DCE, DCD Informed of the exercise?

YES

NO

Were the members of SPC Informed?

YES

NO

Organisation (Visiting Team)

GIZ

REACH

GOPA

LUSPA

Assessed by

Supervised by (LUSPA Officer)

Does the Assembly have a functional Physical Planning Department?

Number of staff in the Physical Planning Department

Roles and responsibilities of the staff

Reporting lines (organizational chart, if available)

What types of permits are issued by the Assembly? (e.g., Planning Permit, Development Permit)

Does the Assembly follow the statutory permitting process outlined above?

Yes

No

What are the actual steps followed locally? (Attach process flow if any)

How are applications received?

Manual

Email

Online

Other

Are there standard forms/documents required?

Yes

No

What types of site inspections are carried out?

What are the types of fees charged?

How are fees assessed and paid?

Is there a tracking mechanism for submitted applications?

Yes

No

Average turnaround time for permit processing

Main challenges faced in permitting processes

What role does the TSC play after permit issuance?

How are records stored ?

Paper

Excel

Database

Other

Is there a digital system currently in use? (Specify if yes)

Are permit and spatial data linked to GIS or maps?

Yes

No

What tools are used for spatial data processing and management (if any)?

Is there a backup and archiving process?

Yes

No

If YES what are the available types Do you source data from other institutions and departments? Do you provide data/analysis for other institutions and departments? Do you have other systems /software that are used in sourcing other forms of data aside spatial data that are relevant to the LUPMIS?

Activity	Describe Current Practice
Spatial Development Framework (SDF)
Structure Plan (SP)
Local Plan Preparation (LP)
Street Naming and Property Addressing
Planning and Building Inspection
Permit Database
Stakeholder Engagement / Public Hearings
Data Collection & Reporting
Collaboration with LUSPA

Number of functional computers available in the Dept.

Is there internet connectivity in the Physical Planning & Works Departments?

Yes

No

Internet reliability (if applicable)

Poor

Fair

Good

Excellent

Software tools in use (e.g., AutoCAD, ArcGIS, QGIS, Mapmaker, others)

Capacity gaps or training needs

What improvements would you suggest to streamline planning, permitting and enforcement activities?

Summary of findings and observations

Potential areas for digital transformation

Any documents/photos collected

Additional feedback and comments

LUPMIS Requirement Gathering Sheet for District Assemblies

1. General Information

2. Organizational Structure & Staffing

3. Planning and Development Permitting Processes

4. Data Management

5. Other Planning Activities

6. ICT & Capacity

7. Recommendations from Assembly

8. Remarks (by GOPA Officer)

9. Feedback